Thank you for volunteering with Band Together!
Because we’re run 100% by volunteers, every penny we raise goes directly to our select charity recipient. That means volunteers are an integral part of making our events a success. Thank you for sharing your valuable time, innovative ideas, and positive energy!
Band Together committee and volunteer meetings typically occur once a week, 6-10 weeks before our event date. We start each meeting as a large group to go over event and committee high notes. Then we break into individual committees to brainstorm and create action items.
Whether you want to volunteer leading up to our event, the day and night of the event, or post event, we’ve got a place for you! Once we figure out which committee interests you, we’ll put you in touch with the right person to get things rolling.
Get involved today! It’s easy…
- Fill in our volunteer form: http://bandtogethernc.org/home/subscribe.aspx
- We’ll put you in contact with the appropriate committee chair and volunteer lead so you can get involved! In addition, Band Together requests that all volunteers purchase a General Admission or VIP ticket to help further our cause. General Admission tickets usually run ~ $22 in advance and can be purchased at www.bandtogethernc.org or at our meetings and socials. If you’re unable to purchase a ticket due to financial reasons, please let us know and we’ll work with you to work it out.
Thank you again for joining us in bringing great music to the Triangle and helping raise funds and awareness for so many wonderful community-driven organizations.
Volunteer Committees
Set Up / Facilities / Ticketing
Do you like to move mountains and are you an organizer? Are you not afraid to sweat and get er done? Can you procure merchandise and services with resourcefulness and save a penny? Are you an extrovert with great bedside manner?
- Pre-event needs: coordinate ‘rentables’ like tents, risers, tables, and trash cans.
- Day-of needs: stage set- up, barricade placement, tables and tent set up for entrances. Act as runners and manage setup and breakdown.
- Night-of needs:
- Volunteers to work the general admission entrances
- check photo ID’s
- sell tickets
- Volunteer Ambassadors
- escort VIP guests from entrances to the VIP tent
- upsell VIP tickets to guests as they arrive
Volunteers at entrances will also pass out cards with information about the charity, silent auction, band schedule, food and beer availability and event layout.
Silent Auction
Are you connected to lots of retailers or not afraid to ask every place you shop for a donation? Are you comfy in a high energy, fast-paced compact area with ‘vulturous’ bidders trying to outbid each other as the clock strikes 10PM? Can you take charge with a smile on your face?
Band Together’s silent auction has a compounded growth rate of an astounding 98% over the last 5 years. It includes 200+ items from athletic tickets, gift certificates and vacation homes weekends to wine tastings, art, and travel.
- Pre-event needs: solicit items for donation; consider creative packages like tickets to a basketball game accompanied by an autographed ball, dinner for 4 and a limo ride.
- Day-of needs: Display items appropriately so that bidders can make bids without having to ask a lot of questions.
- Night-of needs: answer questions, deliver correct merchandise and close out winning bidders with credit cards.
Guitar Raffles
Are you the person that your friends count on to be your wingman/woman? Are you an extrovert unafraid to talk to anyone? Can you pleasantly and humorously ask event goers to buy $5 raffle tickets? Can you guilt folks into helping the cause just a little bit more and do so with a genuine smile? Can you stave off rejection in an upbeat manner?
The raffle committee is responsible for selling $5 raffle tickets prior to the event and the night of the event for three autographed from the featured bands.
The night of the event, you’ll be asked to take one of the guitars and canvas certain areas and sell $5 raffle tickets with another extrovert for a specific shift. You’ll be responsible for the tickets sold and money collected. This committee works closely with the Silent Auction committee. It is a great opportunity to work the event while interacting with the crowd!
VIP
Are you task-oriented? Is event planning your middle name? Do you have attention to detail and an eye for style? Do you enjoy interacting with those who are “very important”? Are you absolutely ok with picking up a plate full of pasta off of the ground?
VIP guests are comprised of our corporate sponsors and individuals who have paid $150 per ticket to be a part of an exclusive/networking area. The VIP area is roped off with a great view of the stage, private restrooms, complimentary food hosted by Urban Food Group (Vivace, Coquette, Porter’s) as well as beer and wine.
- Pre-event needs: secure items needed to create a quality experience (tables, table cloths, lighting, accoutrements, etc.)
- Day-of needs: set up VIP area to create an experience for guests with clean area, lighting, tables, tents, & a raised stage
- Night-of needs: greet guests at the VIP entrance, help keep the VIP area clean and food/wine replenished.
Follow-Up
Are you conscientious? Do you dig spreadsheets? Are you organized enough to mail 100 varying thank you notes with tax information to sponsors? Do you mind delivering recognition gifts and returning sponsor banners, even though you get tax credit for mileage?
Although most of the work involved with the follow-up committee happens after the event, it truly is one of our most important committees. We always want to personally thank our corporate sponsors and those who have helped make the event a success. Thank you notes, plaques, photos, banner return and other items need to be written, designed and delivered.
Volunteers on the follow-up committee should be familiar with the event and be able to express thanks to the list generated by the Band Together board and steering committee. Many Follow Up Volunteers work on other committees.
Clean Up
Are you going to be available and sober enough to work for ~ 1 hour at 11:15PM? Can you organize all of our physical assets without breakage? Do you mind shimmying up a wall to pull down banners lovingly?
It’s always fun to throw a big party but clean up comes with the territory.
- Pre-event: organize and assess where all items need to end up after Elvis has left the building.
- Post-event needs: Inventory assets. Organize and put everything in correct bins. Separate merchandise such as table cloths for dry cleaning, fold tables and chairs, place silent auction items that didn’t get taken home in a secure location. Beer cans and non-Band Together owned things will be managed by a professional cleaning crew.
Communications
Do you frequent live concerts and similar events to Band Together (Artsplosure, Skirt Chasers Road Race, First Fridays, etc.). Do you have experience managing media? Do you love writing? Do you have design skills or a promotions background? Is ‘’SMM’’ something you espouse at least once a day?
Action items: Spread the word by passing out hand bills in offices and at similar events and posting flyers in retail locations and corporate offices. Negotiate with media outlets. Help us write copy for newsletters, design posters, and generally promote the show in traditional and innovative ways.
Ticket Sales
Were you the kid that collected the most UNICEF coinage or sold the most Girl Scout cookies? Not afraid to hit all of your co-workers up for a ~$22 sale for a great cause and event?
Ticket sales cover event expenses. We need help selling tickets BEFORE the event in a grassroots effort.
Bonus: we always have a great incentive/prize for the person who sells the most. Winners usually sell 40 tickets so winning is attainable.
After Work Socials
Can you take little to no budget and create a solid event experience? Are you connected to musicians who are willing to play just because? Do you know social establishments who can house up to 250 people on a Thursday (7-10PM) in a semi-private setting?
Check out: http://bandtogethernc.org/events/after-work.aspx and let us know if you’d like to help with our monthly social: Good people. Music. No covers or asks for money. Ever.